COIRoster
Built for contractor compliance teams

Contractor COI tracking, without the spreadsheet chase.

COIRoster helps general contractors collect certificates of insurance, review OCR-assisted data, monitor project requirements, and automate renewal emails in one focused workspace.

Request early access See how it works
  • ✓ No contractor account required
  • ✓ Human review stays in control
  • ✓ Project-level requirements
COIRoster
COMPLIANCE WORKSPACE
PORTFOLIO OVERVIEWDashboard
SR
Contractors42
Compliant31
Needs review7
Not cleared4
Compliance roster42
JE
Johnson ElectricalDowntown Office Renovation
Compliant
AC
Atlas ConcreteRiverside Apartments
Needs review
PF
Prime Fire SystemsNorth Campus Expansion
Expired
Action queue4

COI expiredPrime Fire Systems

Review extracted dataAtlas Concrete

Renewal due in 14 daysHorizon Plumbing

Purpose-built for General contractors Risk & compliance teams Construction operations Property managers
THE COST OF FINDING OUT TOO LATE

An expired record can hide a much larger exposure.

An expired COI does not automatically mean the underlying policy has lapsed. It does mean your team should verify coverage before work continues.

$41,757

Average workers' compensation claim

The National Safety Council reports this average total claim cost, including medical and indemnity costs.

National Safety Council source
Up to $2,000

For every 10 days without coverage

New York can assess this amount when legally required workers' compensation coverage is not secured. State rules and penalties vary.

New York WCB source
Direct liability

Can move upstream

New York states that general contractors can be liable for claims involving uninsured subcontractors, and premiums may be assessed when proof is missing.

New York WCB source
ONE MISSED LAPSEcan cost far more than a year of organized tracking.

The $41,757 average claim is about 27 times the planned annual cost of COIRoster Professional at monthly pricing. COIRoster cannot prevent accidents, guarantee coverage, or replace legal and insurance advice. It helps your team detect document gaps earlier and preserve the follow-up record.

ONE CLEAR WORKFLOW

From scattered certificates to a defensible compliance record.

Keep the process simple for your team and even simpler for contractors.

01
＋

Set requirements

Define coverage, limits, additional insured, and waiver requirements for each project.

02
↥

Collect COIs

Send a secure upload link. Contractors submit their current documents without creating an account.

03
⌕

Review the evidence

Use OCR-assisted extraction to surface dates, coverages, and potential gaps for human review.

04
✓

Track the decision

Record compliant or non-compliant decisions, audit history, expirations, and update requests.

BUILT FOR THE REAL COI PROCESS

Everything your team needs to stop chasing spreadsheets.

COIRoster connects projects, contractors, requirements, documents, and decisions without hiding the human judgment that compliance requires.

01
PROJECT CONTROL

Requirements that follow the work.

Keep every contractor tied to the right project and review their evidence against the requirements that actually apply.

General Liability$1,000,000
Workers' CompensationRequired
Additional InsuredRequired
Waiver of SubrogationRequired
02
COI
certificate-2026.pdfReady for review
Uploaded
SECURE COLLECTION

No contractor login required.

Send secure, expiring links for COI submission and replacement requests.

03
OCR-assisted review

Coverage GL, Auto, Workers' Comp

Expiration Dec 31, 2027

Human confirmation required
EXPLAINABLE REVIEW

Extract faster. Decide carefully.

Unlike a basic expiration tracker, COIRoster surfaces policy dates, coverage types, limits, and endorsement signals, then leaves the final decision with your team.

04
AUTOMATIC RENEWALS

The follow-up starts 90 days early.

COIRoster emails contractors automatically at each renewal milestone, avoids duplicate reminders, and records every delivery. Your team can also request a replacement COI through a secure upload link.

90 daysEarly warning
30 daysRenewal email
7 daysUrgent email
ExpiredAction required
THE OPERATING VIEW

One place to answer the question that matters: who is cleared?

Give operations, compliance, and leadership the same current view of contractor readiness.

  • ✓Clear current statusSee compliant, pending, expired, and non-compliant records without rebuilding a spreadsheet.
  • ✓Human decisions with contextKeep review notes, evidence, and audit events together.
  • ✓Role-based visibilityOwners, admins, compliance managers, and viewers get appropriate access.
COMPLIANCE RECORDJohnson Electrical LLC
Compliant
ProjectDowntown Office Renovation

✓General LiabilityMeets requirement

✓Workers' CompensationMeets requirement

✓Additional InsuredConfirmed

✓Waiver of SubrogationConfirmed

Human decision recordedAug 10, 2026
PLANNED LAUNCH PRICING

Start with the roster you manage today.

Early-access participants will help shape the final plans before public launch.

Starter

For small teams moving beyond spreadsheets.

$49/month
  • Up to 15 contractors
  • Up to 5 projects
  • 2 team members
  • Secure COI uploads
  • Automatic 90, 30, and 7-day emails
Join early access
MOST POPULAR

Professional

For active contractors managing multiple projects.

$129/month
  • Up to 75 contractors
  • Unlimited projects
  • 10 team members
  • OCR-assisted review
  • Everything in Starter
Join early access

Business

For larger teams with advanced compliance needs.

$299/month
  • Unlimited contractors
  • Unlimited projects
  • 25 team members
  • Advanced reporting
  • Priority onboarding
Join early access

Pricing is planned for launch and may change before paid subscriptions open. No payment is collected on this website.

COMMON QUESTIONS

What teams ask before leaving the spreadsheet.

What is COI tracking software?

COI tracking software helps teams collect contractor certificates of insurance, monitor expiration dates, compare documents with project requirements, request updated evidence, and record compliance decisions.

Who is COIRoster built for?

COIRoster is designed for general contractors, construction operations teams, property managers, and compliance teams that collect and review contractor certificates of insurance.

Do contractors need an account?

No. Contractors can use a secure upload link to submit an updated COI without creating a COIRoster account.

Does COIRoster make the final compliance decision?

No. OCR-assisted extraction and rule checks help reviewers find relevant information, but a qualified person remains responsible for the final compliance decision.

When are contractors reminded about an expiring COI?

COIRoster automatically emails the contractor at 90, 30, and 7 days before the recorded expiration date, then again after expiration. Each milestone is logged and duplicate reminders are prevented.

Does an expired COI prove that insurance coverage ended?

No. A certificate is evidence of coverage, not the policy itself. An expired certificate should trigger verification and a request for current evidence. Actual coverage, liability, and penalties depend on the policy, contract, jurisdiction, and facts.

Is the application available today?

COIRoster is preparing a limited early-access pilot. Join the list below to discuss your workflow and request a product demonstration.

Can each project have different insurance requirements?

Yes. Requirements and contractor assignments can be managed at the project level, including coverage, limits, additional insured, and waiver conditions.

EARLY ACCESS

Ready to replace your COI spreadsheet?

Tell us how your team tracks contractor insurance today. We’ll follow up about a focused product demonstration and the early-access pilot.

Your request is sent securely to the COIRoster team. No payment is required.